Council Meetings

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, February 17, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes February 3, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1.Sewer Main Lining Improvements- LMI Surveys Mailed 2. 401 Mill Street Demolition- Change Order #1 & Pay Request #2 NEW BUSINESS 1. 2025 Music in the Park- July 10 & August 14 2. March 17, 2025 Council Meeting- Reschedule Date 3. Tieskoetter Lawn Care- 2025 Treatment 4. Review & Re-Adopt: Council Rules and Procedures 5. County & City Agreement- Speed Feedback Signs and Purchasing 6. Fayette County Solid Waste Pricing FY2026 7. Guppys Liquor License Renewal 8. FY2026 Budget – Set Property Tax Levy Public Hearing 3/31/2025 6:30 pm 9. Open 10. Adjourn Posted Friday February 14, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, February 3, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes January 20, 2025 Meeting 5. Approve Payment of Bills 6. Public hearing -Budget Amendment #1 FY2026 7:15 pm 7. Public Discussion -Sidewalk Removal 7:30 pm 8. Public Hearing -7:45 pm Proposal to enter into a Sewer Revenue Loan & Disbursement Agreement 9. Fire Chief/ Ambulance Report 10. City Superintendent Report OLD BUSINESS 1. Sewer Main Lining Improvements 1(a) Resolution 2025-3 taking additional action with respect to a Sewer Revenue Loan & Disbursement Agreement and authorizing, approving and securing the payment of a $40,000 Sewer Revenue Loan & Disbursement Agreement Anticipation Project Note (IFA Interim Loan & Disbursement Agreement) 1(b) Upper Explorerland Agreement for CDBG Application Services 2. 401 Mill Street Demolition- Accept Cost Savings 3. Fayette County Sheriff Updated 28E Agreement 4. WWTP Lagoon Liner- Loan Forgiveness New Amortization Schedule NEW BUSINESS 1. Music in the Park 2025 2. Fayette County Solid Waste Fees FY2026- No Change 3. Used Lawnmower Purchase 4. Washington Street Cul de Sac Ownership 5. IIMC Mid-Year Meeting – Clerk Requests to Attend 6. Resolution 2025-3 Approving Budget Amendment #1 FY 2025 7. FY2026 Budget Work Session #8 8. Open 9. Adjourn Posted Friday January 31, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, January 20, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes January 6, 2025 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1. Sewer Main Lining Improvements- · Resolution 2025-1 to fix a date for a public hearing on proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $40,000 · Dorsey & Whitney Project Agreement · CDBG Option for Additional Funding & Upper Explorerland Service Agreements 2. 401 Mill Street Demolition 3. Fayette County Sheriff Updated 28E Agreement 4. WWTP Lagoon liner Project- · Resolution approving loan forgiveness on Sewer Revenue Bond, SRF Series 2023, dates December 15, 2023 NEW BUSINESS 1. NEIA Regional League of Cities Meeting 2. Ordinance No. 335 Amending Chapter 92.04 - 1st Reading, possibly waive 2nd & 3rd readings 3. Delinquent Utility Amounts – 3rd Quarter 2024 4. Elgin Cemetery Donation 5. Library Fundraiser Discussion 6. Kohler Memorial Building Expenses Split & Building Maintenance/Repairs CD 7. FY2026 Budget Work Session #7 8. Open 9. Adjourn  Posted Friday January 17, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, January 6, 2025, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes of the December 2, 2024 Meeting 5. Approve the Minutes December 16, 2024 Meeting 6. Approve Payment of Bills 7. Fire Chief/ Ambulance Report 8. City Superintendent Report OLD BUSINESS 1. Sewer Main Lining Improvements 2. 401 Mill Street Demolition 3. Main Street Parking/Traffic Concerns – 100 & 200 Block 4. Elgin American Legion Parking 5. Sidewalk Removal- Reschedule Public Discussion NEW BUSINESS 1. 701 Mill Avenue Building Permit 2. 104 Pleasant Street Building Permit 3. FY2025 Budget Amendment #1 – Set Public Hearing 4. Elgin Public Library-Long Range Plan (Kittleson to present) 5. Elgin Code 92.04 Revision Proposed 6. Sidewalk ADA-Fayette County 7. Fayette Co Sheriff’s Dept. 28E Agreement Update 8. Dotzy’s Liquor License 9. FY2026 Budget Work Session #6 10. Open 11. Adjourn  Posted Friday January 3, 2025 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, December 16, 2024, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes December 2, 2024 Meeting 5. Approve Payment of Bills 6. Public Discussion – Sidewalk Removal 7:15 pm 7. Fire Chief/ Ambulance Report 8. City Superintendent Report OLD BUSINESS 1. Sewer Main Lining Improvements 2. 401 Mill Street Demolition 3. Main Street Parking/Traffic Concerns – 100 & 200 Block 4. Elgin American Legion - Parking NEW BUSINESS 1. 701 Mill Avenue Building Permit 2. Sidewalk ADA-Fayette County 3. FY2025 Budget Amendment #1 Proposal 4. FY2026 Budget Work Session #6 5. Open 6. Adjourn Posted Friday December 13, 2024 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, December 2, 2024, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes November 18, 2024 Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1. Sewer Main Lining Improvements 2. 401 Mill Street 3. Main Street Parking/Traffic Concerns – 100 & 200 Block NEW BUSINESS 1. Resolution 2024- 30 Policies & Procedures 2. 2025 Council Meeting Dates 3. Mayor Appointments 2025 4. Annual Financial Report FY2024 5. FY2026 Budget Work Session #5 6. Open 7. Adjourn Posted Wednesday November 27, 2024 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room  Monday, November 18th, 2024, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes November 4, 2024 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report – Approve 2 New Members 7. City Superintendent Report OLD BUSINESS 1. WWTP Lagoon Liner Project – Pay #6 & 7 and Project Acceptance 2. Sewer Main Lining Improvements 3. 401 Mill Street – Resolution authorizing and approving a Loan Agreement, providing for the issuance of a $65,000 General Obligation Demolition Note, Series 2024 and providing for the levy of taxes to pay the same NEW BUSINESS 1. UERPC – Housing Trust (Chris Troendle) 2. Valley Fresh Liquor License Renewal 3. Public Hearing Notice – Discussion on Sidewalk Removal 4. Resolution 2024-28 Establish a Restricted Parking Zone 5. TRRC Annual Report and Financial Request (Mallory Hanson) 6. Fayette County Sheriff’s Office Annual Report 7. Elgin American Legion #352 Request to Purchase Lot 8. FY2026 Budget Work Session #4 9. Open 10. Adjourn Posted Friday November 15, 2024 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Regular Session in the Elgin Kohler Memorial Building Meeting Room Monday, November 4th, 2024, at 6:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes October 28, 2024 Special Meeting 5. Approve Payment of Bills 6. Fire Chief/ Ambulance Report 7. City Superintendent Report OLD BUSINESS 1.WWTP Lagoon Liner Project – Punch List 2.Sewer Main Lining Improvements NEW BUSINESS 1. 809 Franklin Street Building Permit 2. Resolution 2024-27 LOST Funds Transfer 3. Kohler Memorial Building Sidewalk Repairs 4. East Main Street Traffic/Parking Concerns 5. FY2026 Budget Work Session #3 6. Open 7. Adjourn Posted Friday November 1, 2024 The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.

The Elgin City Council will meet in Special Session in the Elgin Kohler Memorial Building Meeting Room Monday, October 28th, 2024, at 7:00pm 1. Call to Order 2. Approve the Agenda 3. Pledge of Allegiance 4. Approve the Minutes October 21, 2024 OLD BUSINESS 1. 401 Mill Street Demolition – Quotes for Demolition NEW BUSINESS 1. Budget Work Session #2 FY2026 2. Open 3. Adjourn Posted Friday October 25, 2024. The City of Elgin reserves the right that the Mayor may exercise discretion regarding the order in which the agenda is followed. The City of Elgin reserves the right that the Mayor may, at his discretion, allow or disallow members of the Public to address the Council for a finite time. Council meetings are recorded, by attending or participating you agree to be recorded. You may submit comments in writing if you prefer not to be recorded.